Summer Office Manager - Pine Lake Camps (Eldora, IA)

posted Nov 29, 2017, 11:18 AM by John Walker

The Office Manager/Camp Store Manager is a summer staff member who is responsible for both receptionist and clerical duties in the Pine Lake Camps office and camp store. This person is a team player and will take initiative to assist wherever needed.

·        He/she directly assists the Camp Director and is often utilized by the Program staff, Director of Culinary Services, Maintenance Director, and Guest Services.

·        The Office Manager/Camp Store Manager is directly responsible to the Camp Director.

·        Summer Expected Dates of Employment: May 22, 2018 – August 20, 2018-$200.00 a week in return for lodging, utilities, food while provided for guests, internet, laundry.

Qualifications

• Must be at least 18 years of age by the first day of employment

• Basic knowledge of computers (Mac preferred) and good typing skills

• Pay careful attention to detail

• Excellent organization skills and ability to manage several tasks at once

• Good communication and customer service skills

• Able to learn quickly

• Understand that camping ministry requires flexibility and be eager to adjust accordingly-servant heart and be willing to assist in other areas as needed.

• Must be teachable

• Display consistent integrity in day-to-day living and respect for others on staff

• Demonstrate mature decision making in the absence of supervision

• Model a lifestyle which displays a heart of willingness to serve others

• Understand that PLC is a Christian ministry and therefore be willing to grow in a spiritual environment and to serve in this environment

Responsibilities

·        Understand the Converge North Central Affirmation of Faith

·        Understand and adhere to the Pine Lake Camps Christian Community Statement

·        Graciously comply with all Pine Lake Camps policies and regulations

·        Open and close the office

·        Welcome and direct visitors of the camp office

·        Answer and transfer phone calls with professional courtesy

·        Sort and distribute mail, email and faxes in a timely manner.

·        Prepare many copies of all schedules and weekly information sheets/folders for staff and volunteers

·        Respond to emergencies in a mature and confident manner

·        Label and mail all lost and found items

·        Print and put together photo albums for each year

·        Facilitate and sort bulk mailings

·        Order items for Camp Store with approval from Camp Director

·        Monitor the need to purchase items for the Camp Store

·        Keep inventory of camp store-make sure items are not out of date

·        Reconcile camp store accounts on a nightly basis

·        Keep camp store clean and show ready for guests

·        Keep concise records on staff who purchase items from the store

·        Strive to cut costs of items in the store and to make a profit

·        Mount and distribute camper cabin photos each week

·        Maintain clean and tidy work space in both personal and common areas

·        Ensure office supplies are well-stocked

·        Serve all Executive Staff with various assigned tasks

·        Maintain absolute confidentiality of all office materials, discussions and encounters

·        Process registrations and confirmation letters as requested

·        Assist the Camp Director in facilitating weekly camper registration

·        Contribute to PLC programming needs as able

·        Assist summer staff with cleaning and preparing camp for the following group of campers (“Turnaround”)

·        Training of Summer staff

o   Explain how summer bank program works

o   Train them on how to run the cash register

o   Explain pricing on all items

o   Explain staff accounts (staff just like campers have to deposit money to have money to spend or they can cash and carry)

o   Primary campers are limited to one pop one candy per time

o   When camper wants to purchase 12 pack pop get counselors permission

o   Straighten merchandise as needed when they have a break in shoppers

o   Make sure they know camp store hours for the week

o   Restock pop and candy before they leave for the afternoon

·        Perform other duties as assigned by Camp Director, Executive Staff Members, and Program Staff.

 The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.

The Camp Director may assign or reassign duties and responsibilities to this job description at any time.

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